Login to Outlook using Office 365 account. Now, open the folder from where you want to archive emails. Note: You can also perform this action by selecting the specific emails, and then clicking “Archive” icon on the top pane of Office 365 account. Select the specific emails and right-click on them. A wizard will appear on the screen. Many users find that using an external keyboard with keyboard shortcuts for Outlook helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse. When viewing the archive portion of the folder list in Outlook, these subfolders are displayed under the original folder. The naming convention that Office 365 uses to name these subfolders is folder nameyyyy (Created on mmm dd, yyyy hmm), where: yyyy is the year the messages in the folder were received.
How to access archived emails in Outlook?
As we know, after archiving a folder in Outlook, older items in the folder are moved into archives folder. Sometimes, you may need to find out older emails or appointments, so that you need to open the archives folder. In this article, I will introduce how to access archived emails easily in Outlook.
Access archived emails from Navigation Pane
Access archived emails whose folders are not in the Navigation Pane
Archive Outlook items across multiple accounts into a data file with an amazing tool
Access archived emails from Navigation Pane
When viewing the archive portion of the folder list in Outlook, these subfolders are displayed under the original folder. The naming convention that Office 365 uses to name these subfolders is yyyy (Created on mmm dd, yyyy hmm), where: yyyy. Jan 08, 2020 The following sections describe the archive features of Microsoft Exchange Online Archiving. Archive mailbox. Exchange Online Archiving offers users advanced archiving capabilities with the archive mailbox feature. An archive mailbox is a specialized mailbox that appears alongside the users' primary mailbox folders in Outlook or Outlook on the web.
Jan 08, 2020 The following sections describe the archive features of Microsoft Exchange Online Archiving. Archive mailbox. Exchange Online Archiving offers users advanced archiving capabilities with the archive mailbox feature. An archive mailbox is a specialized mailbox that appears alongside the users' primary mailbox folders in Outlook or Outlook on the web.
If you have opened the archived .pst file already in Microsoft Outlook, just shift to the Mail view, and then click to open the Archives folder or its subfolders in the Navigation pane. Then you can see the archived emails.
Access archived emails whose folders are not in the Navigation Pane
If you have not opened the archived .pst file in Microsoft Outlook, you need to open the archive folder before accessing archived emails.
Step 1: Click the File > Open & Export > Open Outlook Data File in Outlook 2013 and the newer version.
Note: In Outlook 2010 you need to click the File > Open > Open Outlook Data File, while in Outlook 2007 click the File > Open > Outlook Data File.
Step 2: In the Open Outlook Data File dialog box, find out and select the archived .pst file, and then click the OK button.
Step 3: Shift to the Mail view, and click to open the Archives Folder or its subfolders in the Navigation Pane. Then you can access all archived emails easily.
Note: Apart from archived emails, you can get the archived calendars, contacts, items, notes, etc. with pressing Ctrl + 6 keys simultaneously to show the folder list, and then click corresponding folders under Archives in the Navigation Pane.
Archive Outlook items across multiple accounts into a data file with an amazing tool
Here introduce an amazing tool – the Merge folders into data file feature of Kutools for Outlook for you. This tool can help to archive emails in different folders across accounts into a single data file.
Before applying the Kutools for Outlook, please download and install it firstly.
1. Click Kutools Plus > Merge folders into data file to enable the feature.
2. Then the Merge multiple folders into a data file window pops up, click the Add button to choose the folders you will archive.
Note: a dialog box will open at the same time to tell you this feature does not support the IMAP and Exchange account, please click OK to close it.
3. In the Please select folders window, check the folders you will back up into a data file and then click OK to finish this step.
4. Then it returns to the Merge multiple folders into a data file window, please choose a data file or create a new data file to locate the selected folders. If you need, specify a date range for the items, keep the folder structure and name, and then click the OK button.
Now, all the folders you specified have been archived into the new data file and displayed in the Navigation Pane, you can go to the Folders view to check for folders, see screenshot:
If you want to have a free trial ( 60-day) of this utility, please click to download it, and then go to apply the operation according above steps.
Related articles
Get all attachments from archived emails in Outlook
It’s easy to save one or multiple attachments in one email in Outlook. But do you know how to save attachments in one archived email? And what if saving all attachments in multiple/all archived emails? Try solutions in this article.
Search archive folders in Outlook
By default, Outlook search emails in the current folder you are locating, you can also change to search all email folders in Outlook manually or automatically. But, if the archives folder does not show in the Navigation Pane, the searching won’t work for it, so you cannot search emails in the archive folders. With this tutorial, you will learn how to show the archive folder in the Navigation Pane and then search emails in it.
Change archive (.pst) file’s location in Outlook
As you know, you can archive emails, appointments, or tasks to the archive file manually or automatically in Outlook. However, do you know where the archive file is saved, and how could you change the archive file’s location in Outlook? The solutions in this article will help you get it easily.
Cancel or turn off auto archive in Outlook
After enabling auto archive function in your Outlook, an auto archive dialog box will display on time to remind you of archiving the items. If you don’t want to keep archiving for Outlook items any more, you can turn off the Outlook archive function. This tutorial will show you how to manually cancel or turn off the auto archive function in Outlook.
Merge multiple archive pst files in Outlook
For example, you change to a new computer and add your email accounts into Microsoft Outlook with a new Outlook data file, but now you want to merge the old Outlook data file (.pst file) with the new one, how to figure it out? In this article, you will learn how to merge multiple .pst files into Microsoft Outlook.
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or post as a guest, but your post won't be published automatically.
- To post as a guest, your comment is unpublished.I opened my Archive folder, but it stops back in 2016.
There are no archived items for my new email address which I set up in Outlook this year.
Thanks. - To post as a guest, your comment is unpublished.Thank you! Accidentally closed my Outlook folder and thought i'd lost all those emails!
- To post as a guest, your comment is unpublished.Hi there,
I have an archive folder in Outlook 2007, after I switched to 2016 all archived folders were lost. Please help. - To post as a guest, your comment is unpublished.Try searching on this context
Go to this folder and see if you could find it in:
C:Usersyour_user_nameAppDataLocalMicrosoftOutlookarchive.pst
Check if it is there.
You may need to show 'hidden and system' in your folder view. - To post as a guest, your comment is unpublished.same problem
- To post as a guest, your comment is unpublished.I have the same problem. Anyone help ?
- To post as a guest, your comment is unpublished.I have windows 10 and outlook 2007 on my laptop, My older emails have suddenly disappeared but there is nothing in the archive folder. Is there anyplace else they would be? I did not delete them, they suddenly disappeared 2 days ago
Archiving in Office 365 (also called In-Place Archiving) provides users with additional mailbox storage space. After you turn on archive mailboxes, users can access and store messages in their archive mailboxes by using Microsoft Outlook and Outlook on the web (formerly known as Outlook Web App). Users can also move or copy messages between their primary mailbox and their archive mailbox. They can also recover deleted items from the Recoverable Items folder in their archive mailbox by using the Recover Deleted Items tool.
Note
The auto-expanding archiving feature in Office 365 provides additional storage in archive mailboxes. When auto-expanding archiving is turned on, and then the initial storage quota in a user's archive mailbox is reached, Office 365 automatically adds additional storage space. This means that users won't run out of mailbox storage space and you won't have to manage anything after you initially enable the archive mailbox and turn on auto-expanding archiving for your organization. For more information, see Overview of unlimited archiving in Office 365.
Before you begin
You have to be assigned the Mail Recipients role in Exchange Online to enable or disable archive mailboxes. By default, this role is assigned to the Recipient Management and Organization Management role groups on the Permissions page in the Exchange admin center. If you don't see the Archive page in the Security & Compliance Center, ask your administrator to assign you the necessary permissions.
Enable an archive mailbox
Go to https://protection.office.com.
Sign in to Office 365 using your work or school account.
In the left pane of the Security & Compliance Center, click Information governance > Archive.
The Archive page is displayed. The Archive mailbox column indicates whether an archive mailbox is enabled or disabled for each user.
In the list of mailboxes, select the user that you want to enable the archive mailbox for.
In the details pane for the selected user, click Enable.
A warning is displayed saying that if you enable the archive mailbox, items in the user's mailbox that are older than the archiving policy assigned to the mailbox will be moved to the new archive mailbox. The default archive policy that is part of the retention policy assigned to Exchange Online mailboxes moves items to the archive mailbox two years after the date the item was delivered to the mailbox or created by the user. For more information, see the More info section in this article.
Click Yes to enable the archive mailbox.
It might take a few moments to create the archive mailbox. When it's created, Archive mailbox: enabled is displayed in the details pane for the selected user. You might have to click Refresh to update the information in the details pane.
Tip
You can also bulk-enable archive mailboxes by selecting multiple users with disabled archive mailboxes (use the Shift or Ctrl keys). After selecting multiple mailboxes, click Enable in the details pane.
Disable an archive mailbox
You can also use the Archive page in the Security & Compliance Center to disable a user's archive mailbox. After you disable an archive mailbox, you can reconnect it to the user's primary mailbox within 30 days of disabling it. In this case, the original contents of the archive mailbox are restored. After 30 days, the contents of the original archive mailbox are permanently deleted and can't be recovered. So if you re-enable the archive more than 30 days after disabling it, a new archive mailbox is created.
Note that the default archive policy assigned to users' mailboxes moves items to the archive mailbox two years after the date the item is delivered. If you disable a user's archive mailbox, no action will be taken on mailbox items and they will remain in the user's primary mailbox.
To disable an archive mailbox:
Go to https://protection.office.com.
Sign in to Office 365 using your work or school account.
In the left pane of the Security & Compliance Center, click Information governance > Archive.
The Archive page is displayed. The Archive mailbox column indicates whether an archive mailbox is enabled or disabled for each user.
In the list of mailboxes, select the user that you want to disable the archive mailbox for.
In the details pane, click Disable.
A warning message is displayed saying that you'll have 30 days to re-enable the archive mailbox, and that after 30 days, all information in the archive will be permanently deleted.
Click Yes to disable the archive mailbox.
It might take a few moments to disable the archive mailbox. When it's disabled, Archive mailbox: disabled is displayed in the details pane for the selected user. You might have to click Refresh to update the information in the details pane.
Tip
You can also bulk-disable archive mailboxes by selecting multiple users with enabled archive mailboxes (use the Shift or Ctrl keys). After selecting multiple mailboxes, click Disable in the details pane.
Use Exchange Online PowerShell to enable or disable archive mailboxes
You can also use Exchange Online PowerShell to enable archive mailboxes. The primary reason to use PowerShell is that you can quickly enable the archive mailbox for all users in your organization.
Where Is Microsoft Outlook 365 Archive Folder Mac Os
The first step is to connect to Exchange Online PowerShell. For instructions, see Connect to Exchange Online PowerShell.
After you're connected to Exchange Online, you can run the commands in the following sections to enable or disable archive mailboxes.
Enable archive mailboxes
Run the following command to enable the archive mailbox for a single user.
Run the following command to enable the archive mailbox for all users in your organization (whose archive mailbox is currently not enabled).
Disable archive mailboxes
Run the following command to disable the archive mailbox for a single user.
Run the following command to disable the archive mailbox for all users in your organization (whose archive mailbox is currently enabled).
More information
When an archive mailbox is enabled, users can store messages in their archive mailbox. Users can access their archive mailboxes by using Microsoft Outlook and Outlook on the web. Using either of these client applications, users can view messages in their archive mailbox and move or copy messages between their primary mailbox and their archive mailbox. Users can also recover deleted items from the Recoverable Items folder in their archive mailbox by using the Recover Deleted Items tool.
For a list of Outlook licenses that support In-Place Archiving, see Outlook license requirements for Exchange features.
Archive mailboxes help you and your users to meet your organization's retention, eDiscovery, and hold requirements. For example, you can use your organization's Exchange retention policy to move mailbox content to users' archive mailbox. When you use the Content Search tool in the Security & Compliance Center to search a user's mailbox for specific content, the user's archive mailbox will also be searched. And, when you place a Litigation Hold or apply an Office 365 retention policy to a user's mailbox, items in the archive mailbox are also retained.
After archive mailboxes are enabled, your organization can take advantage of the default Exchange retention policy (also called Messaging Records Management or MRM policy) that is automatically assigned to every mailbox. When an archive mailbox is enabled, the default Exchange retention policy automatically does the following:
Moves items that are two years or older from a user's primary mailbox to their archive mailbox.
Moves items that are 14 days or older from the Recoverable Items folder in the user's primary mailbox to the Recoverable Items folder in their archive mailbox.
For more information about archive mailboxes and Exchange retention policies, see: